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ALL YOU NEED TO MANAGE PROPERTY. ALL IN ONE PLACE.
every tool your business depends on is already here, connected, and ready to use from day one. No integrations. No add-ons. No missing pieces. Just one platform that covers everything your team needs to manage property properly.
What is PMS Properly?
PMS Properly is a complete property management platform built for property managers, landlords, and real estate teams in Qatar and the region. It brings every function your business needs — leasing, collections, maintenance, reporting, landlord management, and more — into one connected platform.
Who is PMS Properly built for?
PMS Properly is built for property management companies, real estate teams, and portfolio managers who manage residential, commercial, or mixed-use properties. Whether you manage 10 units or 1000 units, the platform is designed to scale with your operation.
Do I need technical knowledge to use PMS Properly?
No. PMS Properly is designed to be used by property managers, not developers. Every module is intuitive, every workflow is guided, and your team will be fully onboarded before they go live on the platform.
Is PMS Properly available in Arabic?
Yes! Please contact our team at hello@pmsproperly.com or call +974 7177 6673 for the latest information on language support.
PLATFORM & MODULES
PMS Properly is built complete. Every module your property business needs is already inside the platform — no extras to buy, no integrations to set up, and no features locked behind a higher plan.
How many modules does PMS Properly include?
PMS Properly includes 43 built-in modules covering every aspect of property management — from leasing and collections to maintenance, landlord reporting, compliance monitoring, and more. Everything is included. Nothing needs to be added on.
Can I use only the modules I need?
Yes. Every team member sees only the modules relevant to their role. Your collectors see their collection queue, your cashiers see payment approvals, and your managers see portfolio-wide performance — all controlled through role-based access settings.
Does PMS Properly support residential, commercial, and mixed-use properties?
Yes. PMS Properly has dedicated modules for residential properties, commercial properties, and mixed-use developments — each with workflows tailored to the specific requirements of that property type.
Can tenants submit maintenance requests through PMS Properly?
Yes. Tenants can submit maintenance requests directly through the self-reporting module without calling your office. Every submission lands instantly in your maintenance queue and is tracked through to resolution.
LEASES & TENANTS
PMS Properly manages the full tenant lifecycle. From the first signed agreement to the final notice period — every document is stored, every deadline is monitored, and every version is permanently recorded.
Can I create and manage lease agreements in PMS Properly?
Yes. PMS Properly allows you to create, renew, amend, and terminate lease agreements with full version history. Every change is recorded and every version is stored permanently.
Does PMS Properly generate lease contracts automatically?
Yes. The Contracts module generates branded PDF lease agreements automatically from your existing tenant and unit data. No manual drafting, no copy-pasting, and no errors.
How does PMS Properly handle lease renewals?
PMS Properly automatically flags leases approaching expiry at 90, 60, and 30 days. Your team sees the full renewal pipeline in advance so every conversation with tenants starts early and no tenancy lapses without a decision.
Can I store tenant documents inside PMS Properly?
Yes. Complete tenant profiles include document storage, expiry alerts, emergency contacts, blacklist flags, and full communication history — everything in one place per tenant.
Can I manage corporate tenants and companies separately?
Yes. The Companies module manages corporate tenants with full company records — CR details, authorised signatories, and linked units all stored in a single company profile.
What happens when a tenant gives notice?
PMS Properly automatically flags the unit as notice period and surfaces it in your vacancy pipeline. Your leasing team sees upcoming vacancies in advance so marketing starts before the unit even empties.
COLLECTIONS & PAYMENTS
From rent reminders to cheque tracking and advance payment allocation — everything about how PMS Properly handles your collections and payment workflows.
How does rent collection work in PMS Properly?
PMS Properly uses a two-step collector to cashier workflow. Every payment is recorded by the collector, verified, and approved by the cashier before it hits your books. This ensures every payment is accurate and fully accountable.
Can PMS Properly handle post-dated cheques?
Yes. The PDC Cheques module allows you to issue, track, clear, and monitor every post-dated cheque across your portfolio. You will never miss a clearance date or a bounced cheque again.
Does PMS Properly send automatic rent reminders to tenants?
Yes. Automated SMS and WhatsApp reminders are sent to tenants before rent due dates, on the due date, and after if payment has not been received — without your team having to trigger them manually.
Can PMS Properly handle advance payments and lump sum deposits?
Yes. The Advance Payments module accepts lump-sum payments and automatically allocates them across future months. Rent marks itself as paid with zero manual entry required.
How does PMS Properly handle overpayments?
The Credit Balance module automatically detects overpayments and adjusts tenant balances without manual intervention. No more chasing credit notes or miscalculated accounts.
Can I generate invoices in bulk across multiple properties?
Yes. PMS Properly allows you to generate invoices individually or in bulk across multiple units and properties — automated, accurate, and linked directly to the relevant tenant and lease records.
Landlord TRACKER
The Landlord Tracker is purely internal. It exists to make sure your company never misses a payment obligation to a property landlord — with full visibility over what is due, what has cleared, and what is coming next.
What is a Landlord in PMS Properly?
A Landlord in PMS Properly is the Qatari property owner who leases an entire building or property to your company on a long term agreement. PMS Properly tracks your monthly and annual rent obligations to each landlord, records every payment made, and monitors outstanding liabilities across your entire landlord portfolio.
What is the Landlord Tracker?
The Landlord Tracker is an internal financial tool that monitors everything your company owes to property landlords. It tracks monthly obligations, annual liabilities, payment status, grace periods, and settlement progress per landlord — giving your finance team complete visibility over what is due, what is paid, and what is outstanding at any moment.
Can PMS Properly track payments made to landlords?
Yes. Every payment made to a landlord is recorded with the amount, method, reference number, property, and date. Full payment history is maintained per landlord so your finance team always has a complete and accurate record of every obligation settled.
Can I manage multiple properties under one landlord?
Yes. A single landlord can own multiple properties in PMS Properly. Each property is tracked separately with its own lease dates, monthly obligation, and payment status — all visible under one landlord profile.
MAINTENANCE & OPERATIONS
Tenants submit. The system assigns. Your team resolves. Here is how PMS Properly turns maintenance management from a daily headache into a fully tracked and accountable workflow.
How does maintenance management work in PMS Properly?
Every maintenance request is logged, assigned to a contractor or staff member, tracked through to resolution, and closed with full cost and SLA records. Nothing is missed and nothing is unaccounted for.
Can I manage contractors inside PMS Properly?
Yes. The Contractors module manages your internal maintenance staff and external service providers in one place. You can assign jobs, track performance, and monitor costs per contractor.
Does PMS Properly track maintenance costs per property?
Yes. All maintenance costs are logged against the relevant property and feed directly into your profit and loss reports automatically.
How do tenants submit maintenance requests?
Tenants do not need to call your office, download an app, or log into a portal to raise a request. They simply verify their registered mobile number and submit their maintenance request instantly. No passwords, no sign-up, no friction — just a quick submission that lands directly in your maintenance queue the moment it is sent.
Do tenants have a dedicated portal in PMS Properly?
Yes. PMS Properly includes a full tenant portal with dedicated login for tenants who want to manage their account, view their lease, check payment history, and track maintenance requests in one place. For tenants who just need to raise a quick request without logging in — the mobile number verification route is always available as the faster option.
REPORTING & DATA
From master P&L and daily collections to cheque reports and advance payment tracking — everything about how PMS Properly turns your property data into clear, actionable reporting.
What reports does PMS Properly generate?
PMS Properly includes a dedicated Analytics suite with five core reporting modules — Master Reports, Cheque Reports, Property Tracker, Residential Reports, and Advance Payments — all exportable to PDF and Excel instantly from within the platform.
What is the Master Report?
The Master Report is your complete portfolio-wide financial overview. It shows total units, collected amounts, pending payments, expenses, and net profit across all properties in one view. It also includes a six month collection trend chart showing invoiced versus collected versus expenses — giving your management team a clear picture of financial performance at a glance.
What tabs are available inside the Master Report?
The Master Report includes dedicated tabs for Master P&L, Daily Collection, Property P&L, Outstanding, Annual Summary, Vacant Units, Lease Expiry, Income Statement, Deposits, and Expenses — each filterable by period and exportable to PDF or Excel instantly.
Are reports available in real time?
Yes. Every report in PMS Properly reflects live data. The moment a payment is recorded, a lease is updated, or a unit status changes — every report that depends on that data updates instantly. No end of day processing, no manual refreshes.
Can I export my data from PMS Properly?
Yes. Every report, record, and data set in PMS Properly can be exported to PDF, Excel, or printable format. Your data is always yours and always accessible whenever you need it.
CUSTOM MODULES
Your business runs on specific numbers. If those numbers are not in our standard reports — they will be. Here is everything you need to know about getting a custom report built for your operation.
Can PMS Properly build custom modules for my business?
Yes. Every property business operates differently and we understand that standard software does not always cover every workflow. If there is a process, function, or feature your operation depends on that is not included in the platform, our team will build it — fully integrated, fully native, and built to the same standard as every other module in PMS Properly.
What kind of custom reports can be built?
Any report your business depends on. Common custom report requests include portfolio-wide profitability analysis, contractor cost breakdowns by property, collection performance by collector, unit-level revenue reports, custom landlord statements, and period-specific financial summaries. If your team runs it manually today, we can automate it inside PMS Properly.
How long does it take to build a custom report?
Timeline depends on the complexity of the report. Our team will scope your requirement, confirm the timeline with you, and deliver the report fully integrated into your reporting suite — exportable to PDF and Excel like every other report in the platform.
Will custom reports appear inside my existing platform?
Yes. Every custom report is delivered as a fully native part of your PMS Properly platform. It sits alongside your existing reports, uses your live data, and exports in the same format as everything else. No third party tools, no manual exports, no workarounds.
How do I request a custom report?
Contact our team via WhatsApp at +974 7177 6673 or email hello@pmsproperly.com. Describe the report you need and our team will come back to you with a scope and timeline.
CUSTOM REPORTS
Your business runs on specific numbers. If those numbers are not in our standard reports — they will be. Here is everything you need to know about getting a custom report built for your operation.
Can PMS Properly generate custom reports?
Yes. If the standard reporting suite does not cover a specific report your business needs, our team will build it for you. Whether it is a bespoke financial summary, a custom occupancy breakdown, or a landlord-specific performance report — we design it to your exact specification and deliver it as a fully native part of your platform.
What kind of custom reports can be built?
Any report your business depends on. Common custom report requests include portfolio-wide profitability analysis, contractor cost breakdowns by property, collection performance by collector, unit-level revenue reports, custom landlord statements, and period-specific financial summaries. If your team runs it manually today, we can automate it inside PMS Properly.
How long does it take to build a custom report?
Timeline depends on the complexity of the report. Our team will scope your requirement, confirm the timeline with you, and deliver the report fully integrated into your reporting suite — exportable to PDF and Excel like every other report in the platform.
Will custom reports appear inside my existing platform?
Yes. Every custom report is delivered as a fully native part of your PMS Properly platform. It sits alongside your existing reports, uses your live data, and exports in the same format as everything else. No third party tools, no manual exports, no workarounds.
How do I request a custom report?
Contact our team via WhatsApp at +974 7177 6673 or email hello@pmsproperly.com. Describe the report you need and our team will come back to you with a scope and timeline.
One Platform Built for the Full Property Lifecycle
Stop managing pieces of your business in separate tools. PMS Properly connects every function — financial, operational, and relational — in a single platform built for property.
PMS SEE IT IN ACTION
Words only go so far. Watch how PMS Properly handles every part of your property operation — in one platform, in real time.
EXPLORE THE PLATFORM TODAY!
DISCOVER EVERY MODULE BUILT FOR YOUR PROPERTY BUSINESS.
PMS Properly gives your team everything they need to manage properties efficiently — from automated collections and leasing pipelines to landlord reporting and compliance tracking. See the full platform or get in touch to book your demo.